Main heading

Table of Contents

1 Overview

2 Roles and Responsibilities

• Council 
• Executive 
• Executive Members
• Executive Member for Finance and ICT
• Governance Committee
• Performance and Overview Committee
• Chief Executive
• Management Board 
• Director of Policy and Resources
• Directors and County Managers 

3 Strategic Financial Planning and Budget Setting

• Strategic Planning Framework 
• Reserves and Contingencies
• Option Appraisals 
• Capital Block Provisions  
• Capital Receipts
  

4 Capital and Revenue Expenditure 

• Definitions
• Responsibilities of Directors and County Managers
• Approval Process
• Ring-fenced Revenue Budgets 
• Expenditure from Capital Block and Amendments to the Capital Programme 
• Exceptions to the Approval Process 
• Leasing and Rental Agreements 
• Accounting Procedures
• Carry Forward of Under/Over Spends 
• Budget Monitoring and Control
• Approval Limits for Alterations to Approved Budgets 
• Reporting

5 Procurement - Contracts and Tenders

• Introduction
• Compliance
• Appointment of Consultants
• Pre Contract Requirements
• Provision of Works or Service by 'In-House' Provider
• Written Contracts
• Signing of Contracts
• Contract Terms and Conditions 
• Competition Requirements for Contracts Between £5,000 and £50,000
• Competition Requirements for Contracts Over £50,000
• Competition Requirements under European Procurement Rules
• Exceptions to Requirements of Competition 
• Submission of Tenders
• Receipt of Tenders 
• Opening and Registration of Tenders/Quotations
• Errors in Tenders
• Exclusions of Tenders
• Acceptance of Tenders/Quotations 
• Post Contract Negotiations 
• Most Economically Advantageous Tender (Best Offer) 
• Variations and Contract Extensions 
• Content of Contracts

6 Procurement - Orders and Payments 

• General Principles
• Payment of Invoices 
• Non-Invoice Payments
• Local Purchasing Arrangements
  

7 Staffing Matters

• Salaries
• Early Retirement/Severance
• Travelling and Subsistence Allowances

8 Management of Assets

• Control of Assets
• Property Assets (Land and Buildings)
• Other Assets

9 Risk Management and Insurance

• Insurance
• Risk Management       

10 Banking and Income

• Banking Arrangements
• Generating Income
• Trading Accounts
• Collection of Income
• Bad Debts

11 Third Party Funds

12 Partnerships and Jointly Funded Projects

• Definitions
• Public/Public Partnerships
• Public/Private Partnerships
• Accredited Partners
• Non-Accredited Partners
• Key Controls
• Responsibilities of Officers
• Approval Routes
• Bidding for Grant Funding
• Additional Funding Allocations or Policy Variations
• Reporting Requirements
• Appendix1 - Accredited Partner List 

13 Support to Other Organisations

14 Audit and Risk Management

• Principles
• Responsibilities

Annexes

1 - Definitions
2 - Approval Limits
3 - Contacts
4 - Delegated Decisions
5 - Reporting Requirements

Download the Finance Procedure Rules in .pdf Format